Duties of Chapter Officers

The role of the President …

is to serve as the chief officer of the chapter and provide leadership to move the chapter forward.

Responsibilities:

1. Serve as the chief officer of the chapter, chairperson of the Executive Board of the chapter.
2. Preside at all meetings of the chapter.
3. Represent the chapter as a delegate to the MdSNA House of Delegates.
4. Appoint chairpersons for appropriate committees in the chapter.
5. Represent the chapter at MdSNA Executive Board meetings.
6. Serve as the communications liaison between the chapter and MdSNA.

Activities:

1. Receive from the outgoing President, records and materials pertaining to the business of the chapter.
2. Plan to attend the MdSNA Leadership Training Workshop.
3. Appoint chairpersons for committees and past president as chairperson of the nominating committee.
4. Submit names of chapter officers to MdSNA Executive Secretary at beginning of term of office.
5. Along with other chapter officers establish a calendar of activities for the year for the chapter.
6. Arrange for a location for the chapter meetings in accordance with the established schedule.
7. Preside at all meetings of the chapter and all Executive Board meetings.
8. Plan to attend MdSNA Annual Convention in October to represent the chapter as a delegate to the House of Delegates for the Maryland School Nutrition Association.
9. Develop a Program of Work for the chapter based on the MdSNA Program of Work.
10. Select candidates from chapter for Heart of the Program, Louise Sublette, and Rhonda Motley Gold Success Awards and submit to MdSNA by appropriate deadlines.
11. Establish a good working relationship with the county Director of Food and Nutrition Services.
12. Attend Executive Board meeting of MdSNA whenever possible to serve as a communications liaison between the chapter and MdSNA.
13. Plan to attend the MdSNA Legislative Workshop along with other chapter members.
14. Maintain memberships in chapter, MdSNA, and SNA.
15. Promote chapter attendance at MdSNA Spring Workshop.
16. Take action on correspondence received from MdSNA or others.
17. Summarize and submit chapter activities information for each quarterly issue of the Serving Spoon newsletter by established deadlines.
18. Review financial reports and assure that budgetary constraints are followed.
19. Assist in the preparation of a ballot for election of new officers.
20. At end of the year in office prepare and submit an annual report to the members of MdSNA for the annual MdSNA House of Delegates.
21. Complete final report on Program of Work and submit to MdSNA President.
22. Hold office until the installation of new Officers.

The role of the President-Elect…

is to assure continuity in the leadership of the chapter and to provide for a smooth transition into the office of President.

Responsibilities:

1. Serve required term. At the close of the time in office automatically become President. Succeed to the office of President in the case of a vacancy in that office and then serve as President until the term of office to which elected is completed.
2. Plan to attend the MdSNA Leadership Training Workshop.
3. Serve as chair of program planning for the chapter.
4. Plan to attend MdSNA’s Annual Convention in October to represent the chapter as a delegate to the House of Delegates for the Maryland School Nutrition Association.
5. Serve as a member of the chapter’s Executive Board.
6. Attend all chapter meetings and Executive Board meetings.
7. Perform the function of the office of President in his/her absence.
8. Attend Executive Board meetings of MdSNA whenever possible.
9. Attend MdSNA Legislative Workshop.
10. Maintain memberships in chapter, MdSNA, and SNA.
11. Prepare to assume the office of President.
12. Represent the chapter as requested by the President.
13. Fulfill other duties as requested by President.

The role of the Secretary…

is to keep accurate records from each meeting with definite information of all correspondence and actions involved.

Responsibilities:

1. Serve for two years.
2. Keep accurate, legible records of all proceedings of each meeting and file in a permanent record to maintain the history of the chapter.
3. Keep records of names, addresses, and telephone numbers of all officers and committee chairpersons.
4. Attend and record all chapter meetings and Executive Board meetings.
5. Serve as a member of the Chapter Executive Board.
6. Prepare correspondence as directed by the President.

The role of the Treasurer…

is to handle all financial affairs of the Chapter.

Responsibilities:

1. Serve for two years.
2. Serve as a member of the Chapter Executive Board.
3. Receive and maintain all chapter funds.
4. Keep full and accurate accounts of all receipts and disbursements in books belonging to the chapter.
5. Make sure new signature cards from the bank are completed.
6. Write and sign checks and pay all bills, with proper invoices, which have been approved by the President.
7. Attend all chapter meetings and Executive Board meetings.
8. At each meeting during the year, present a detailed report of all income and expenses.
9. Render an account of treasury activities each year and at the end of the term in office.